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With the PATA Annual Summit 2017 in Sri Lanka now under way it’s a timely opportunity to remind you about the importance of implementing sustainable practices at conferences, events and exhibitions. Here are several ways to evaluate your environmental footprint:

 

  1. Focus

Referring to the PATA’s Responsible Business Travel Guidelines, choose one aspect from each phase of your trip – before, during, and after – to focus upon making an impact. Challenge your delegates to do the same. Pack your own reusable bottle for use during your travels, thus allowing you to say ‘no’ to plastic containers. Order seasonally and locally at restaurants.

 

  1. Be a responsible delegate

Do your part! If everybody followed Tip #1, just imagine what an impact we could make. Be a responsible delegate and speak with pride about it because you are setting a fantastic example for our industry. Read more on PATA’s five tips to become a responsible delegate here.

 

  1. Share your best practices

Inspire your attendees and promote your own practices by sharing your work. By setting up code of conducts or requirements for the venue of the event you may inspire your event host to be ‘greener’.

 

  1. Make it a must

If you are planning an event, make it your policy to select ‘sustainable’ venues with proven ‘green’ credentials. Event organisers increasingly are demanding green events because the demands of stakeholders and investors. Green events are quickly becoming the norm and venues that do not comply risk being edged out by their more responsible counterparts. PATA is able to help you to craft essential green requirements for your next event. Contact ssr@pata.org.

 

 

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'green' events planning

In line with 2017 International Year of Sustainable Tourism for Development, it is important that we take steps towards implementing sustainability in our day-to-day activities. This includes events – a major component of our industry.


There are many things that event planners, service providers and meeting participants may do as a means of contributing to sustainable and responsible event management.

Here are a few simple ‘green’ meeting tips:

1. Use online registration to reduce paper usage

Forget about archaic paper registration methods. Use an online registration tool. Online registration and ticketing not only eliminates excess printed materials but also saves time. Participants love being able to register from any device at any time. Check out Eventbrite, an example of a low-cost online event registration mobile app that can be used to promote and manage your event events.

2. Use electronic communication and marketing

Save a tree by going digital. Send out invitations, real time information, announcements and updates through online media and other online channels. electronic devicesDraw attention to eco-friendly aspects of your event with digital signage and information.

3. Choose a green venue

The venues, and their facilities, have a huge impact on the sustainability of your event. Consider first whether the building itself is certified, for example, by the US Green Building Council. Select an event site that’s easily accessible by foot, bicycle or public transport. This reduces the carbon footprint of your event. If your event is attracting international delegates, give them ‘green’ hotel options.

4. Encourage sustainable transportation

Choose energy efficient, hybrid or electric vehicles for your event. Encourage delegates to travel by public transportation by making it easy for them to navigate. As an alternative, set up carpool service (e.g. liftshare.com) or shuttle bus service for your attendees. Find out more about how to commute in an eco-friendly way; check out 30 ideas on green event transportation.

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5. Recycle and reduce waste at events

Provide bins for recycling and composting to minimise waste-to-landfill. Make recycling stations highly visible and accessible. Liaise with the venue management team about arrangements for composting food waste and donating any excess food to local charities.

6. Minimise energy use

Using natural light instead of artificial light reduces bills and helps the environment. Where electric lighting is required, make the switch to LED bulbs. Switch off lighting and equipment when it is not being used.

7. Go local

Use local vendors for ancillary services such as food, décor, gift items, and rentals. This reduces emissions and gives important support the local economies. Hire local staff to reduce travel times, costs and pollution.

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8. Inspire sustainable practices

Educate and inspire attendees by making your ‘green’ event practices highly visible to all stakeholders, including the public and the media. Encourage responsible behaviour among all stakeholders and foster understanding and appreciation of sustainability by adapting the PATA Responsible Business Travel Guidelines. Finally, check out our favourite 5 tips to become a responsible green delegate.

 

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Having Your Event be Green and Sustainable

Categories: Green Tips
Comments Off on Having Your Event be Green and Sustainable

green and sustainable eventBringing people together for meetings, often for multiple days at a time, can create a “host” of environmental impacts – from greenhouse gas emissions associated with air and ground travel, to the paper, plastic, and food waste associated with feeding attendees. In fact, Marriott Hotels, estimates that the average three-day meeting attended by 1,000 people produces more than 12 tons of trash, uses 200,000 kilowatts of power, and consumes 100,000 gallons of water (TaigaCompany).

Much of this waste and consequent environmental impact can be avoided by carefully planning and implementing a green plan, which will result in cost savings, better branding, and customer loyalty. According to the Center for Responsible Travel, “Going green” is one of the top trends in the meetings industry.

An increasing number of organizations have begun to adopt sustainable meeting practices. Some organizations call their meetings “green” when they offset their carbon emissions for attendee air travel, or serve vegetarian and seasonal food on reusable tableware. Others establish robust programs that include sustainability practices that encompass the majority of meeting aspects.

Organizing a green meeting doesn’t happen over a night, but there are a lot of simple and easy-to-execute actions you can take. Read more:

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